Grant Reporting

​All Active Grant Projects must submit quarterly grant progress reports at the close of each calendar quarter. Quarterly reports are due the Friday of the first full business week following a calendar quarter. Reports should cover all activity in the preceding calendar quarter (January-March, April - June, July - September, and October - December). 

Upcoming Due Dates:
January 7th, 2022: Reporting on Activity for October 1st, 2021 - December 31st 2021
April 8th, 2022: Reporting on Activity for January 1st, 2022 - March 31st, 2022
July 15th, 2022: Reporting on Activity for April 1st, 2022 - June 30th, 2022
October 7th, 2022: Reporting on Activity for July 1st, 2022 - September 30th, 2022
January 6th, 2023: Reporting on Activity for October 1st, 2022 - December 31st, 2022



As of January 1st, 2022, all grant reports will be submitted through the One Stop Online Portal. All grants are assigned to a primary organizational account and that account must be the one to submit the reports. For information on what E-mail address your organization is setup under please contact the program coordinator, Nathaniel Boan, at nathaniel.boan@maryland.gov. 
To setup an account please visit Home | Maryland OneStop (md.gov).

MDA One Stop Image.png 
 
 
​How to Submit a Grant Report
  1. Once you have created an account using your organizations assigned e-mail, login and navigate to "My Dashboard" on the top right menu.
  2. Scroll down to "Project Overview" under the section titled "My Licenses, Permits, and Registrations".
  3. Select the grant you wish to report on. Please Note: You may have multiple active projects. Please verify you are reporting on the correct grant using the project number (i.e. 21-602). 
  4. Once on the "Application Overview" select the green "Actions" button which will provide a drop down menu.  
    1. ​​If your project is not yet complete and you still have time remaining on your grant, select "Submit Quarterly Grant Report".
    2. If your project has completed in this quarter, you do not need to submit a quarterly grant report, you may instead select "Submit Final Grant Report. (If you submit a quarterly grant report you will still need to submit a Final Grant Report as well summarizing the entire project.)
  5. Fill out the Grant Report using the "Next" button at the bottom to advance through the different sections.
    1. When selecting a quarter please number them based on the number of quarters your project has been active (NOT CALENDAR QUARTER). 
    2. If you believe you will not complete your project in the proposed timeframe, please contact the program administrator to work out a plan going forward. In some cases it is possible to extend the project past the original one year limit. In some cases you will need to return remaining funds at the end of a project.
    3. All projects must use the box at the bottom of the last page to upload a list of surgeries for the quarter (or complete list of surgeries for the final report). Feral Cat projects must also upload any new "Permission to enter property" forms gathered during the quarter. You may upload more than one file in any of the upload drop boxes. 
    4. Final Reports must upload pictures of the project to be displayed on the final report. These may include pictures of the map location, flyers used to advertise the project, pictures of staff or grant recipients (with permission). 
  6. Once the Grant Report is complete please review it on the "All Pages" tab and click submit. If any part is not filled out correctly or a required section is left blank you will be asked to correct those sections. They should highlight in red. 
  7. Once submitted you will get a confirmation E-mail to the primary E-mail on the organizations profile. The program coordinator will also be notified of the submission for review.
  8. Once reviewed the Report will either be Accepted, Request Edits, or Rejected. You will receive an E-mail notification of the status.
    1. ​If a report Requests Edits you will receive an E-mail from the program coordinator with notes and/or questions about the report. You will then need to go back into the report and update and resubmit. If you have questions abou the comments made, please E-mail the program coordinator. 
    2. If the report is Rejected you will receive an E-mail with comments explaining why the report was rejected. You will need to submit a new report and can not return to this version and edit it. ​​
For More information on how to create an account and submit a report please view the One Stop User Guide. Spay and Neuter OneStop Shelter User Guide.pdfSpay and Neuter OneStop Shelter User Guide

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